Field Definitions


Educator Preparation File Field Definitions
Select File Type: Select Field:

Field # Starting Position Field Name Field Definitions/Descriptions
1 1 Record Type Definition: A flag that indicates which record type is being reported.

Codes/Notes: Enrollment=1, UAF=2, Degrees=3, Financial Aid=4, Student Course=5, Educator Preparation=6



Missing Value: Does not apply; field must be completed.

Edit Specs: File specific value.

Format: numeric, 1 place integer

Updates:

2 2 Institution Code Definition: The unique code designations for Colorado postsecondary institutions.

Codes/Notes: The number assigned to each higher education institution identifying an institution with a 4-digit institutional code. See Institution Code in Glossary.


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if a value is reported that is not the code assigned to the reporting institution.

Format: AlphaNumeric, 4 characters

Updates: July 1987


3 6 Report Term Definition: The enrollment period identified by the term and the year on which the data are based (TYYYY) Term (T): The term on which the data are based.

Codes/Notes: 1 - Summer
2 - Fall
3 - Winter (only for institutions on a quarter system)
4 - Spring
5 - Interim
9 - Total report year (Only used in Financial Aid reporting)

Examples:
Fiscal Year 2002-03

Summer 02 12002
Fall 02 22002
Winter 03 32003 (Institutions on quarter system only)
Spring 03 42003
Interim 03 52003
Beginning in 1991, report period indicated by term, rather than end of year.

For Education Preparation FILE: Report period should be by term, beginning with summer and continuing through the following fall and spring terms. Term 9 is not valid for this file. 

Missing Value: Does not apply; field must be completed.

Edit Specs: Error if term value is < 1 or >5. Error if year value does not represent current reporting year. Error if term value <> 9 followed by the 2nd year of the fiscal year.

Format: Numeric, 1 place integer (T)

Updates: Expanded to four-digit format, year 2000 file conversions, September 1998.

4 7 Report Year Definition: The enrollment period identified by the term and the year on which the data are based (TYYYY) Year (YYYY): The year in which the term occurs. When the term code is "9" which signifies the total report year, use 4 digits of the fiscal year of the report period. The fiscal year is derived by the following. If the term is =3, the fiscal year is the same as the report year. If the term is =2, the fiscal year equals the report year + 1.

Codes/Notes: 1 - Summer
2 - Fall
3 - Winter (only for institutions on a quarter system)
4 - Spring
5 - Interim
9 - Total report year
Examples:
Fiscal Year 2002-03

Summer 02 12002
Fall 02 22002
Winter 03 32003 (Institutions on quarter system only)
Spring 03 42003
Interim 03 52003

Beginning in 1991, report period indicated by term, rather than end of year.


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if term value is < 1 or >5. Error if year value does not represent current reporting year. Error if term value <> 9 followed by the 2nd year of the fiscal year.

Format: Numeric, 4 place integer (YYYY)

Updates: Expanded to four-digit format, year 2000 file conversions.

5 11 Gender Definition: The gender of the individual.

Codes/Notes: 1 - Male
2 - Female
Formerly identified as sex.

Because IPEDS surveys do not provide an unknown gender option, DHE-generated IPEDS facsimiles are based on the following procedure, implemented March 2002 with the Fall 2001Enrollment File and FY2002 Degree File uploaded to NCES. Students whose ID ends with an even digit will be reported to NCES as male; students with an ID that ends with an odd number will be reported as female.


Missing Value: Blank, if unknown.

Edit Specs: Error if not blank or not = '1' or '2'.

Format: Numeric, 1 place integer

Updates: October 31, 1985; modified IPEDS proration methodology, March 2002.

6 12 Date Of Birth Definition: The date of birth as designated on the individual's legal birth registration or certificate.

Codes/Notes: YYYYMMDD
YYYY = four-digit year of birth
MM = two-digit month of birth
DD = two-digit day of birth

This field is used to compute a student's age. The Commission computes a student's age for students enrolled in the summer and fall terms as of September 15, and for those enrolled in the winter and spring terms as of February 15. If the student is born on either September 15 or February 15, age is determined by subtracting the year of birth from the report year. Any birth dates before the 15th are calculated by subtracting the year of birth from the report year. Any birth dates after the 15th are calculated by subtracting the year of birth from the report year and then subtracting 1 from that difference.

Missing Value: Blank, if unknown.

Edit Specs: Error if computed age is negative or if >110 Warning if computed age is < 14 or > 90

Format: Numeric, 8 place integer

Updates: Expanded to four-digit format, year 2000 file conversions, September 1998; July 2006 age for warning;

7 20 Ethnicity Definition: Field Deleted

Codes/Notes: 1 - Non-Resident Alien
2 - Black, non-Hispanic
3 - American Indian or Alaskan Native
4 - Asian or Pacific Islander
5 - Hispanic
6 - White, non-Hispanic

THIS FIELD HAS BEEN PHASED OUT

ONLY BLANKS WILL BE ACCEPTED BEGINNING IN FY2010-11

PLEASE REPORT RACE/ETHNICITY IN FIELDS 14-20



Missing Value: Blank, if unknown.

Edit Specs: Error if > 6.

Format: Numeric, 1 place integer

Updates: June 1996; modified edits related to tuition classification, July 2002.  Replaced in FY2010-11 with individual race/ethnicity columns.


8 21 Student ID Definition: A number that uniquely identifies a student at an institution. Wherever possible, this should be the nine digit social security number assigned to an individual under the Federal Insurance Contribution Act. Social Security rules currently exclude use of numbers that are < 000000100 or >= 800000000

Codes/Notes: If the Student Identification Number is assigned, the number should be used in all future reports by the institution for that student unless corrected or replaced by Social Security Number. Note: Use of an SSN is the only way CCHE can track a student for retention and graduation analyses across institutions. 

If an individual's social security number is not available for use by an institution, the institution may report any student identification number up to 9 characters that is unique for that student. The institution also must report the Student Identification Type as “1,” indicating that this number is not a Social Security Number. 
Hyphens are not entered as part of the identification number.

Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank. If Student Identification Type is 0 or blank, error if value contains alpha characters or the last 6 digits are all zeroes or is < 000000100 or >= 800000000—This edit to be implemented with submissions for FY04 and modified to 900000000+ (vs 800000000+) December 2011.

Format: AlphaNumeric, 9-place integer

Updates: July 1988; edit specs modified July 2003; Dec 2011 - changed upper limit from 800000000;

9 30 Student ID Type Definition: The indicator to classify the Student Identification Number as believed to be either a social security number or a institutional-assigned identification number.

Codes/Notes: 0 – Indicates that the Student Identification Number is believed to be a social security number

1 – Indicates that the Student Identification Number is NOT a social security number.



Missing Value: Blank Not acceptable

Edit Specs: Must be "0" or "1" Error if blank

Format: Numeric, 1 place

Updates: Implemented, FY2004

10 31 Student Level Definition: The level at which a student is classified during the term which is being reported, based upon the total credits obtained toward completion of a degree/certificate program.

Codes/Notes: UNDERGRADUATE:
Degree-Seeking
11 - First Year (freshman)
12 - Second Year (sophomore)
13 - Third Year (junior)
14 - Fourth Year & Beyond (senior)
15 - Unclassified
16 - Certificate with a Bachelor’s (Regis Univ only)

Non-Degree-Seeking
19 - Non Degree-Seeking Undergraduate Students Without a Bachelor's Degree
20 - Non Degree-Seeking Undergraduate Students With a Bachelor's Degree--categorized by institution as an undergraduate student (can include post-baccalaureate students pursuing initial teacher licensure only)

GRADUATE:
21 - First Professional Degree-Seeking Removed Dec 2009
31 - Master’s
32 - Doctoral Removed Dec 2009
33 - Specialist
34 - Certificate with a Master’s (Regis University only)
39 - Non-Degree-Seeking Graduate Students With a Bachelor's Degree--categorized by institution as a graduate student (can include post-baccalaureate students pursuing initial teacher licensure only)
52 - Doctoral - Research/Scholarship (New Dec 2009)
53 - Doctoral - Professional Practice (New Dec 2009)
54 - Doctoral - Other (New Dec 2009) (Explanation required)


Educator preparation candidates are usually enrolled in a baccalaureate or graduate degree, but not always. Candidates who hold a bachelor’s degree and are completing educator preparation coursework that does NOT lead to a degree, are considered “post-baccalaureate” or “post-bacc” and should be coded as “20.” Students are classified as undergraduate or graduate based on the number of credits completed as of the beginning of the term. Within those categories, students can be classified as degree/certificate-seeking or non-degree seeking. See Glossary for description of each level.

Students reported in the IPEDS Graduation Rate Survey and DHE’s Quality Indicator System cohorts must meet three criteria:
be reported as first-time, full-time, and degree-seeking.
- First-time is based on the Registration Status field and requires a code of 1. - Full-time classification is derived from the sum of three credit hour fields (resident instruction + ESP + other); vocational hours are included in RI or other credit hours) and the total must be at least 12 credit hours. - The degree-seeking criterion is based on the Student Level field and requires a student be reported with either code 11, 12, 13, 14, or 15, acknowledging college credit earned for work done during high school through concurrent enrollment and/or AP/IB.

Students reported with a student level of 33 should be coded with a program type = 8.

Codes 16 and 34 valid only for Enrollment and Financial Aid Files, not for Teacher Education File.

Missing Value: Does not apply; field must be completed. Exception: Not submitted on the Degrees Granted file.

Edit Specs: - Error if not a valid code; codes 16 and 34 valid only for Regis University’s Enrollment and Financial Aid Files. - For 2 year programs, only 11, 12, 15, 19, and 20 are valid. - Error if not in admitted status - Error will be generated for code "54" as an explanation is required

Format: Numeric, 2 place integer

Updates: December 1989; removed code for Extended Studies Program, June 1991; added cumulative credit hour range verification with student level, June 1996; reconfigured structure, added codes 16, 20, 33, and 34, and deleted codes 35 and 36, July 2002; Dec 2009 replaced code 21, 32 with 52,53,54; Updated 5/10/2013 to allow for non-degree codes in educator preparation; Updated 8/16/2013 to remove Regis only references for codes 16 & 34 and to clarify code 20;

11 33 Program Code Definition: For Enrollment and Degrees Awarded file: The program code that identifies the student's stated program at the time of the data report, where program code is defined as the assigned classification of instructional program code associated with the approved program. For Student Course Enrollment file: The six-digit Classification of Instructional Program (CIP) code that identifies the specific field of the student course enrollment. CIP Code does not need to correspond to approved degree/certificate programs for the institution.

Codes/Notes: Formerly called major. The six-digit Classification of Instructional Program (CIP) code that identifies the specific field of study the individual is enrolled in.

For the Student Course Enrollment file, this does not correspond to the approved list of degree programs.  This field will describe the course of enrollment.

For the Degrees File, refer to the list of operating postsecondary programs for valid CIP codes approved for an institution. This list is different from the Approved Postsecondary Degree Publication and includes programs still eligible to report degrees during phase-out cycle. The institutional data contact person at each institution has the most recent copy of this list or you may request a correct copy of the list from the Commission. 

For the Undergraduate Applicant File and Enrollment File, students whose major is undeclared should be reported as '999999'. This code is invalid on the Degrees Granted file. For students accepted in a undergraduate degree program or program area but whose specific major is undeclared, (e.g. Engineering), an institution may identify majors by the use of '99' plus the first 4 digits of program area. (e.g. Engineering: 991401) The institution must offer the specific program at the baccalaureate level in order to report these discipline areas (e.g. cannot report pre-law since no undergraduate law program offered, cannot report pre-pharmacy if no pharmacy program is available on campus). If the student anticipates transferring into a program at another institution, this student must be reported in the liberal arts program, if offered, or as undeclared. 

The program area reported in this field will be the primary program unit of analysis for federal reports, enrollment projections, and standard Commission reports.




Missing Value: Blank, only if non-degree seeking student.

Edit Specs: For Enrollment and Degrees Awarded: Error if code reported is not found in the list of DHE approved programs for the reporting institution. For Student Course Enrollment: Must be a valid 6-digit CIP code

Format: Alphanumeric, 6 integers

Updates: December 1989; August 2012 - updated language to specify that CIP is the degree program code

12 39 TED Endorsement Area Definition: The Educator Preparation endorsement program in which the candidate is enrolled. Candidates may be enrolled in more than one endorsement program.

Codes/Notes:
  • 01 Administrator (3.04) *Initial only
  • 02 Agriculture and Renewable Natural Resources (8.03)
  • 03 Art (8.04)
  • 04 Audiologist (11.01) REMOVED AUG 2012
  • 05 Business and Marketing Education (8.05)
  • 06 Business Education (8.05)
  • 07 Counselor, School (11.09) REMOVED AUG 2012
  • 08 Drama (8.07)
  • 09 Early Childhood Education (8.01)
  • 10 Elementary Education (8.02)
  • 11 English Language Arts (8.09)
  • 12 Family and Consumer Studies (8.12)
  • 13 Foreign Language (8.10)
  • 14 Health (8.11)
  • 15 Instructional Technology Specialist (10.06) *Add-on only
  • 16 Instructional Technology Teacher (8.08)
  • 17 Library Media, School -- REMOVED JAN 2009
  • 18 Linguistically Diverse -- REMOVED JAN 2009
  • 19 Culturally and Linguistically Diverse Bilingual Education Specialist (8.23) *Add-on only
  • 20 Linguistically Diverse: Bilingual -- REMOVED JAN 2009
  • 21 Culturally and Linguistically Diverse Education (8.22) *Add-on only
  • 22 Marketing Education (8.05)
  • 23 Mathematics (8.14)
  • 24 Music (8.15)
  • 25 Nurse, School (11.05) REMOVED AUG 2012
  • 26 Occupational Therapist, School (11.02) REMOVED AUG 2012
  • 27 Orientation and Mobility Specialist, School (11.03) REMOVED AUG 2012
  • 28 Physical Education (8.16)
  • 29 Physical Therapist, School (11.04) REMOVED AUG 2012
  • 30 Principal (3.03) *Initial only
  • 31 Psychologist, School (11.06) REMOVED AUG 2012
  • 32 Reading Specialist (10.04) *Add-on only
  • 33 Reading Teacher (10.03)
  • 34 Science (8.17)
  • 35 Social Studies (8.18)
  • 36 Social Worker, School (11.07) REMOVED AUG 2012
  • 37 Speech (8.19)
  • 38 Speech/Language Pathologist (11.08) REMOVED AUG 2012
  • 39 Technical Education -- REMOVED JAN 2009
  • 40 Trade and Industry Education (8.21)
  • 41 Director of Special Education (10.05)
  • 42 Special Education Generalist (9.06)
  • 43 Special Education Specialist (9.01) *Add-on only
  • 44 Special Education Specialist: Visually Impaired (9.02) *Add-on only
  • 45 Special Education Specialist: Deaf/Hard of Hearing (9.03) *Add-on only
  • 46 ECE Special Education: Specialist (9.04) *Add-on only
  • 47 ECE Special Education (9.08)
  • 48 Gifted and Talented Specialist (9.05) *Add-on only
  • 49 Undeclared or Unknown (no more than 5% of submission)
  • 50 None -- REMOVED JAN 2009
  • 51 School Librarian (10.02) *Add-on only
  • 52 Teacher Librarian (10.02) *Add-on only
  • 53 Technology Education (8.13)

If students are enrolled in more than one endorsement program then they need to be shown as one record for each endorsement. Also, the “Educator Preparation File” is not just for “teacher endorsements.” It is for ANY program that qualifies an individual for any endorsement on a license to work in a P-12 school, like principals, librarians, etc. If you are unsure what endorsement programs your institution is approved to offer, see the “List of Endorsement Codes by Institution” link below. Note that some endorsement programs are for initial licensure only, some are for add-on only (the candidate already has or is working on an endorsement for an initial license), and the others can be for either initial or add-on. (Administrator and Principal are “initial” only because even though most of these candidates are teachers, they are all getting an Administrator or Principal endorsement for the first time.) This last note does not matter for this file, but just to let you know, the numbers in parentheses indicate where to find endorsement requirements in the Rules for the Administration of the Educator Licensing Act of 1991—CDE and DHE use these numbers to prevent confusion because many of the endorsement areas have similar names.

List of Endorsement Codes Crosswalked with Title II Codes (live validation list provided in case this crosswalk is useful to you)

List of Endorsement Codes by Institution (live validation list provided to confirm what endorsement areas are approved at your institution)


Missing Value: Blank not acceptable.

Edit Specs: Error if a value is reported that is not an active endorsement area code

Format: AlphaNumeric, 2 place integer (leading zero)

Updates: For 2012 - Effective with files submitted September 2012, the following endorsements will no longer be reported in the Educator Preparation File because there is no reliable way to predict which of the candidates in these programs will go on to work in a K-12 setting: Audiologist, School Counselor, School Nurse, School Physical Therapist, School Occupational Therapist, Orientation and Mobility Specialist, School Psychologist, School Social Worker and Speech/Language Pathologist. In the cases where completers of these endorsements do go on to work in schools, DHE will still be able to link them to the institution that prepared them using the Enrollment and Degree Files in SURDS. These two files will also allow DHE to pull those educators who completed an education-related degree that was not paired with any endorsement, such as for professional development, moving up on their district’s salary scale, etc.

13 41 Term GPA Definition: Grade point average (GPA) that will be recorded in students' transcript for the current term at the reporting institution, computed at the end of the reported term. Based on a four point system.

Codes/Notes: The grade point average should be reported on a four-point scale where the highest score equals 4 and 0 is the lowest. Report three decimal positions as shown in the format.
Convert grade point averages that were not reported on a four point scale to a scale equivalent to:
    4 - A
    3 - B
    2 - C
    1 - D
    0 - F

with 4.00 the highest possible GPA and 0.0 the lowest. To convert a GPA:
Grade Scale Divide By
3 .75
4 1.00
5 1.25
6 1.50
7 1.75
8 2.00
9 2.25
10 2.50
11 2.75
12 3.00

Conversions for a GPA based on a scaling system other than above are left to the discretion of each institution. The only requirement is that the institution converts the grades to a four point system in a consistent manner.
Conversions for a GPA based on a scaling system other than above are left to the discretion of each institution. The only requirement is that the institution converts the grades to a four point system in a consistent manner.

Missing Value: Blank, if unknown.

Edit Specs: - Error if < 0 or > 4.00. - Warning if field is 0.

Format: AlphaNumeric, 1 place integer plus 3 place decimal (9V999) (decimal point is implied)

Updates: Required missing GPA to be a blank, not zero, March 1998

14 45 Student ID Inst Definition: A number that uniquely identifies a student at an institution. This number is assigned by the institution and is typically used in place of the Social Security Number.

Codes/Notes:
Hyphens are not entered as part of the identification number.

Missing Value: Optional use determined by institution

Edit Specs: None

Format: Alphanumeric, 9-place integer or less

Updates: July 1988; edit specs modified July 2003, December 2004, February 2005 and March 2005; Jan 2012 - New; July 2012 - New

15 54 Race/Ethnicity Non Resident Alien Definition: Definition:A flag that indicates whether the student is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.

Codes/Notes: This is a yes/no field signifying the selection of this category.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009, Required beginning in Summer 2010; Modified Nov 2012 to conform to IPEDS definitions.

http://nces.ed.gov/ipeds/glossary/?charindex=N


16 55 Race/Ethnicity Hispanic Definition: A flag that indicates whether a student specified this ethnicity as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of ethnicity categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009;

17 56 Race/Ethnicity Native American Definition: A flag that indicates whether a student specified this race as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of race categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009;

18 57 Race/Ethnicity Asian Definition: A flag that indicates whether a student specified this race as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of race categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009;

19 58 Race/Ethnicity Black Definition: A flag that indicates whether a student specified this race as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of race categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009;

20 59 Race/Ethnicity Pacific Islander Definition: A flag that indicates whether a student specified this race as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of race categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates:

Added – December 2009



21 60 Race/Ethnicity White Definition: A flag that indicates whether a student specified this race as describing themselves. This field will be available for Summer 2009 and is required beginning in Summer 2010. If your institution populates this field in 2009, you must also populate the old format race/ethnicity field as well.

Codes/Notes: This is a yes/no field signifying the selection of race categories.  “1” specifies a “yes” response and “0” specifies a “no” response (or not completed)


Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – December 2009;

22 61 Alt Cert Enrollment Definition: Was the candidate enrolled in your institution’s alternative certification program? (applies only to institutions that are “designated agencies:” CCU, MSUD, UCCS, UCD, WSCU).

Codes/Notes: (Edited 9/24/2012); Also, for institutions that are designated agencies, report candidates even if they are not reported on the SURDS enrollment file. This will be true for some public institutions that, for example, do not consider Alternative Licensure Candidates to be enrolled in credit-bearing coursework. This may also include students who are enrolled as non-credit students through the institution’s Extended Studies unit.


Missing Value: Does not apply; field must be completed. Error if not 0 or 1 for a listed institution.

Edit Specs: Error if blank (Effective 2011-12) Error if not 1 or 0 Error if 1 and not CCU, MSUD, UCCS, UCD, WSCU

Format: Numeric, 1 place integer

Updates:

Added – July 2011; Added CSU-Pueblo & DU - Feb 2012; Removed CSU-Pueblo, DU & Regis – Sept 2012; Added UCD – Sept 2012; Removed Regis - May 2013;




23 62 Inst Recommendation Definition: Did the candidate complete the licensure/endorsement program requirements and was the candidate eligible to receive an institutional recommendation for licensure/endorsement? This does not require that the candidate actually received an Institutional Recommendation, just that the candidate was eligible to receive it. Also, it is possible for a candidate enrolled in a master’s degree, for instance, that is paired with an endorsement program, to complete the requirements of the endorsement program portion (and be eligible for an Institutional Recommendation) but not complete the master’s degree—this candidate should still be reported as a “1” in this field. Also, report a “1” in this field whether or not your institution is responsible for signing the Institutional Recommendation. For instance, if the candidate is enrolled in your institution’s alternative educator preparation program that is offered in collaboration with a school district, BOCES, or private/non-profit organization where the district, BOCES, or private/non-profit is the “designated agency” that signs off on Institutional Recommendations, you should still add a “1” in this field.

Codes/Notes: This is a yes/no field. “1” specifies a “yes” response and “0” specifies a “no” response. 
Several institutions offer educator preparation globally through distance programs. Jones International University was asked to report Colorado residents only as of 2009. University of Phoenix reports only candidates enrolled at its Lone Tree and Colorado Springs campuses. Regis University reports only Colorado residents. 

Missing Value: Does not apply; field must be completed.

Edit Specs: Error if blank (Effective 2011-12) Error if not 1 or 0

Format: Numeric, 1 place integer

Updates: Added – July 2011; Updated August 2012:This field is a proxy for “program completer.” At the August 10, 2012 DAG meeting it was decided not to change this field to bring this definition of “completer” in line with the federal Title II definition, which prohibits use of passage of the state content tests (PLACE or Praxis II) as criteria for having met all program requirements. Instead, CDE and DHE will follow up with USDOE Title II folks to see if they can change their definition to match this.  Also, when it comes to state reporting requirements on the effectiveness of educator preparation programs [per C.R.S. 23-1-121(6)], if you code a candidate as “1” in Field 22 (Completer) then you are claiming that individual as a completer of your program for future program effectiveness analyses.

24 63 Initial Licensure Definition: Was the student who completed all the program requirements in Field 22 in an initial licensure or add-on endorsement program? “Initial licensure program” means an endorsement program that is preparing someone to be an educator who has never held an educator license previously. “Add-on” endorsement program means an endorsement program that was completed at the same time as an initial program or after an initial program-- that is the candidate was working towards initial licensure in one endorsement and an add-on endorsement simultaneously (such as an initial licensure program in Elementary Education and is adding onto that an endorsement in Special Education Generalist) or the candidate was an already licensed teacher coming back for an additional endorsement. This field is only for those candidates who received a “1” in Field 22, that is they completed the requirements of the endorsement program.

Codes/Notes: This is a yes/no/does not apply field. Field 23 may be a 1, 0 or blank.

“1” specifies that the student – program data for this row of the file represent an initial licensure program and 
“0” specifies an add-on endorsement.  See the list of endorsements in Field 11 for which endorsements are only for initial, which are only for add-on, and which can be either. 
Blank specifies that the student was not a completer (is still enrolled) and this field does not apply

Also, just to try and prevent confusion, a “license” is the initial piece of paper that someone gets to be an educator (teacher, principal, etc.). The “endorsement” is a stamp on the license to be a certain type of teacher. So, for instance, a candidate who has never been a teacher before and completes both Science (8.17) and Culturally & Linguistically Diverse (8.23) gets a CDE teaching license with the endorsements “Secondary Science” (which would be the initial endorsement) and “Culturally & Linguistically Diverse Education,” (which would be the add-on endorsement) which would allow that person to teach high school science and also work with students who don’t speak English as their first language. A veteran teacher who completes your institution’s Principal (3.03) preparation program, gets their initial Principal License, which is different than a teaching license.

There are two allowable combinations of Fields 22 and 23:

Field 22 Field 23  Signifies
1 1 Completed an initial licensure program
1 0 Completed an add-on endorsement (candidate was already licensed)
1 Blank Error
0 Blank Valid
0 Not Blank Error

Examples:
Mary is enrolled in an undergraduate program in elementary education and is eligible for institutional recommendation for licensure.


Field 11
(Endorsement Area)

Field 22
(Completer)

Field 23
(Initial)

10

1

1

****************************
Frank is enrolled in an undergraduate program in elementary education but has not yet fulfilled the requirements necessary to be eligible for institutional recommendation for licensure.


Field 11

Field 22

Field 23

10

0

Blank

****************************
Juanita is enrolled in a graduate program to obtain an additional endorsement in reading but hasn’t yet completed the program requirements. She already has an initial license.


Field 11

Field 22

Field 23

32

0

Blank

Once Juanita completes the requirements for institutional recommendation for her additional endorsement in reading, the report becomes:


Field 11

Field 22

Field 23

32

1

0

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Alicia enrolls in a graduate degree program to obtain an initial license in elementary ed simultaneously with a master’s degree. She has completed all the requirements to be eligible for institutional recommendation for initial licensure but has not completed her master’s degree. She is reported as being an initial license program completer.


Field 11

Field 22

Field 23

10

1

1

 

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Jen is enrolled in an undergraduate program in elementary education and working on the requirements for an endorsement in CLD, which is only offered as an additional endorsement. Jen simultaneously completes the requirements for her initial license in elementary education and the CLD endorsement and is eligible for institutional recommendation in both. Note: If students are enrolled in more than one endorsement program then they need to be shown as one record for each endorsement.


Field 11

Field 22

Field 23

10

1

1

21

1

0

 

 

 




Missing Value: Blank acceptable if field 22 is 0, otherwise must be 1 or 0

Edit Specs: Error if not 1, 0 or blank Error if blank and field 22 is "1" Error if value is not blank and Field 22 is “0”

Format: Numeric, 1 place integer

Updates: Added – July 2012; Updated Sept 2012