Field Definitions

THIS FIELD HAS BEEN PHASED OUT

ONLY BLANKS WILL BE ACCEPTED BEGINNING IN FY2010-11

PLEASE REPORT RACE/ETHNICITY IN FIELDS 14-20

UNDERGRADUATE:
Degree-Seeking
11 - First Year (freshman)
12 - Second Year (sophomore)
13 - Third Year (junior)
14 - Fourth Year & Beyond (senior)
15 - Unclassified
16 - Undergraduate Certificate with a Bachelor’s

Non-Degree-Seeking
19 - Non Degree-Seeking Undergraduate Students Without a Bachelor's Degree
20 - Non Degree-Seeking Undergraduate Students With a Bachelor's Degree--categorized by institution as an undergraduate student (can include post-baccalaureate students pursuing initial teacher licensure only)

GRADUATE:
21 - First Professional Degree-Seeking Removed Dec 2009
22 - Post-baccalaureate Certificate
31 - Master’s
32 - Doctoral Removed Dec 2009
33 - Specialist
34 - Certificate with a Master’s
39 - Non-Degree-Seeking Graduate Students With a Bachelor's Degree--categorized by institution as a graduate student (can include post-baccalaureate students pursuing initial teacher licensure only)
52 - Doctoral - Research/Scholarship (New Dec 2009)
53 - Doctoral - Professional Practice (New Dec 2009)
54 - Doctoral - Other (New Dec 2009) (Explanation required)

Special treatment of out-of-state student groups as provided for by Colorado statutes summarized in Tuition Classification Detail field:

The program area reported in this field will be the primary program unit of analysis for federal reports, enrollment projections, and standard Commission reports.

The values as listed and defined are not necessarily mutually exclusive. Therefore determining the proper value requires using a hierarchical decision rule.

• If the student is a HS concurrent (including fast track, including PSEO, including those that are neither) in the term, code as 7, HS concurrent. May be in their first term at your institution or not. May be degree-seeking or not. Definition: Students age 18 or younger who have not graduated from HS or earned a GED.
• ELSE if summer only, code as 9. Definition: Students in this category cannot automatically continue on to the fall or spring term without applying for admission. May be their first summer term at your institution or not. Legal value only for summer terms. Generally non-degree only.
• ELSE, if enrolled for no hours, on file only due to Study Abroad participation, report as 6
• ELSE, if reporting for fall, was the student a registration-type 1 or 3 on the immediately prior summer term file? The student must be enrolled in the fall.
  • If yes, report as the same code in fall (1 or 3) and STOP
  • If no, go on
• ELSE, decide if this term is the student’s first term at your institution at the current level, where level is undergrad or grad as defined in the STUDENT LEVEL values
  • If no (current term not the first term at your institution at this level), ·Were all prior terms at your institution as a HS concurrent? ·If no, has any prior terms at your institution not as a HS concurrent, or don’t know, report as 5, continuing/readmit. ·If yes, ·Has the student earned college credit at any other institution, at the current level (grad or UG), since HS? ·If no or don’t know, report as 1, first time. ·If yes, report as 3, transfer.
  • If yes (current term was first term at your institution at this level) ·Has the student earned college credit at any other institution since HS? ·If no or don’t know, report as 1, first time ·If yes, report as 3, transfer
• Finally, if the process above yields a 5/continuing, is the student considered a new transfer at your institution this term? This occurs in some institutions when students formally apply to (that is, apply to, are admitted to, then enroll in) a degree program from non-degree status.
  • If yes (student considered a new transfer by the institution), report as 3, transfer
  • Note that a student could conceivably be reported as a 3 on files for several terms– 1 or 2 terms as a new non-degree undergrad [a summer file and a fall file] with prior work elsewhere after HS, 1 or 2 terms as a transfer from UG non-degree to degree, 1 or 2 more as a transfer to graduate level non-degree work with prior grad work elsewhere, and 1-2 more from grad non-degree to degree.
  • Students reported as 3’s/transfers in undergrad degree programs (levels 11-15) on the enrollment file who were previously enrolled as non-degree students at the same institution (except as high school concurrents) must be reported on the UAF as transfers with prior institution code = own institution code.

Changes effective with files for summer 2003 (FY 2003-04) 
·HS concurrent given a separate value, which takes precedence over all else and includes continuing HS concurrents. Students with value 7 HS Concurrent would usually have been 2’s or 5’s or 4’s in the old scheme with program type 5. ·Summer only separated and includes continuing. In old scheme would usually have been 2’s with program type 6. ·New value for study abroad only. Would probably not have been on the file before. ·Old value 4, readmit, dropped – value 5, continuing, becomes continuing AND readmit ·Old value 2, first-time other, dropped. Some students who would have been 2’s before would be 1’s in the revised scheme, with student level 19, or 39 (non-degree). Others will be 3’s now, if prior same-level post-HS work at another institution is known. This includes all level 20’s.

A high school code must be reported if the student is first-time or is enrolled through a PSEO or Fast Track program. Use the 6 digit American College Testing (ACT) number for Colorado high school codes. Do not enter the hyphens in the school codes from the table. Refer to the ACT website for an unknown high school code (http://www.act.org). Search for high school codes; select Colorado and enter known information about high school in question. If the high school does not have an entry on the ACT website, contact DHE for an assigned code.

Use the following ACT code for a student who is home schooled: 969999.

If a students earns a GED: 960000

If a students achieve High School Equivalency thru TASC: 960001

If a students achieve High School Equivalency thru HiSET: 960002

For students who graduated from high school in other states, enter at least the appropriate 2 digit state code in the first two positions and leave the rest of the field blank if the institution code is not available.

1. Test administered prior to October 1989, original ACT Assessment
2. Test administered since October 1989, Enhanced ACT Assessment

• 99.9 highest percentile value
• 00.1 lowest percentile value        

1. Divide Rank by Graduating Class Size
2. Subtract from 1.00
3. Multiply by 100

Composite ACT score, computed as the arithmetic average of the four ACT subtest scores

The ACT Composite Score may be based on multiple administrations of the test.

ACT composite score as a whole number. When this score is reported, make sure and enter two trailing zeroes. For example, code a score of 19 as 1900; code a computed score of 19.7 as 1970.

1. All transfer credit hour decisions for an institution should be based on the same institutional admission decision criteria system. (i.e. Use credits from most recently attended institution only; or use credits from all institutions attended within the last 20 years; etc.)
2. All transfer credit hours should be reported in semester hours. Convert quarter hours to equivalent semester hours using the following ratio:

0. None
1. Certificate, less than 1 year
2. Certificate, at least 1 year but less than 2 years
3. Certificate, at least 2 years but less than 4 years
4. Associate of Applied Science
5. Associate degree, all Associate degrees except Applied Science
6. Bachelor's Degree
7. Master's Degree
8. First Professional Degree
9. Doctoral Degree program

1. Students who have earned a baccalaureate degree;
2. Students who have earned a transfer-oriented associate degree (i.e., A.A. or A.S.); excludes AGS and AAS graduates;
3. Student who are pursuing a vocational certificate;
4. Students who have been previously assessed in mathematics at a Colorado public institution;
5. Students who have successfully completed a remedial course in mathematics;
6. Student who have successfully completed a college-level course in mathematics;
7. All concurrently enrolled high school students until they are matriculated as degree-seeking by an institution;
8. Exchange students (students coming from another institution, state, or country for study for a defined period of time (e.g., academic term or year).
9. Students classified as non-degree-seeking.

1. Students who have earned a baccalaureate degree;
2. Students who have earned a transfer-oriented associate degree (i.e., A.A. or A.S.); excludes AGS and AAS graduates;
3. Student who are pursuing a vocational certificate;
4. Students who have been previously assessed in writing at a Colorado public institution;
5. Students who have successfully completed a remedial course in writing;
6. Student who have successfully completed a college-level course in writing;
7. All concurrently enrolled high school students until they are matriculated as degree-seeking by an institution;
8. Exchange students (students coming from another institution, state, or country for study for a defined period of time (e.g., academic term or year).
9. Students classified as non-degree-seeking.

1. Students who have earned a baccalaureate degree;
2. Students who have earned a transfer-oriented associate degree (i.e., A.A. or A.S.); excludes AGS and AAS graduates;
3. Student who are pursuing a vocational certificate;
4. Students who have been previously assessed in reading at a Colorado public institution;
5. Students who have successfully completed a remedial course in reading;
6. All concurrently enrolled high school students until they are matriculated as degree-seeking by an institution;
7. Exchange students (students coming from another institution, state, or country for study for a defined period of time (e.g., academic term or year).
8. Students classified as non-degree-seeking.

(See Glossary below for description of each category.)

Certificates-
   01 - Certificate (1-29 semester or trimester credit hours, or 1 to 44 quarter credit hours)
   02 - Certificate (at least 30 but less than 60 semester or trimester credit hours, or at least 45 but less then 90 quarter credit hours)
   03 - Certificate (at least 2 but less than 4 years)
   04 - Post-Bachelor Certificate
   05 - Post-Master's Certificate
Degrees-
   11 - Associate of Applied Science
   12 - Associate of General Studies
   13 - Associate Degree (AA or AS)
   21 - Bachelor's Degree
   31 - Master's Degree
   33 - Specialist Degree
   52 - Doctoral - Research/Scholarship
   53 - Doctoral - Professional Practice
   54 - Doctoral - Other (Explanation Required)

Codes 0 – 2 for use in FY2004; codes 3 and higher to be mandatory (if applicable) in FY2005. 

• 0 – Not applicable
• 1 –Non-Resident Alien
• 2 –Colorado/New Mexico reciprocity—This code is valid for only ASC, CMU, FLC, USC, WSC, LCC, OJC, PCC, and TSJC
• 3 –U. S. Armed Forces and their dependents
• 4 –Canadian Military Personnel and their dependents
• 5 –Olympic Training Center athletes
• 6 –Chinese and Russian students in graduate public policy programs
• 7 –WICHE Regional Graduate Program
• 8 –WICHE Undergraduate Exchange Program (WUE)
• 9 –Colorado Educational Exchange Program
• A - In-state tuition classification but charged out of state tuition for no verification
• B - Economic Development
• C - Faculty Dependent
• D - Honorably Discharged Veteran
• E - COF Affidavit
• F - Veterans Choice Act benefit recipient
• G - Persons Moving to Colorado for Employment
• H - Unaccompanied Homeless Youth
• I – American Indian residency
• J – Refugee or Special Immigrant

(2) DHE-Approved Reciprocity Agreements. C.R.S. 23 1 112 allows students participating in this program to be claimed by Colorado institutions for state general fund, up to the maximum number of FTE allocated to the institution by DHE. Colorado has approved reciprocity agreements with New Mexico and Utah in SURDS files. Report student as in-state in SURDS files.

(3) U.S. Armed Forces and Their Dependents. C.R.S. 23 7 103(1)(c)(I) and (II) allows U.S. military personnel and dependents to be granted in-state tuition status, prior to having been domiciled in Colorado for twelve continuous months, upon moving to Colorado on a permanent change-of-station basis, for courses that are not taken on military bases. Credits generated in off-base courses may be reported for FTE general fund support, but these credit hours must be separately identified in the End of Year FTE Report. Report student as in-state in SURDS files.

(4) Canadian Military Personnel and Their Dependents. C.R.S. 23-7-106 provides that any member of the military forces of Canada stationed in Colorado, or the dependent of any such member, shall receive in-state tuition status at any institution of higher education in this state. No member of the Canadian military shall be deemed to be stationed in this state unless he maintains a full-time principal residence in this state. In- state tuition status for Canadian military personnel or their dependents shall terminate at the conclusion of the current quarter or semester upon transfer to any station outside this state. Report student as out-of-state in SURDS files.

(5) Olympic Training Center Athletes. C.R.S. 23-7-105 allows athletes living in Colorado Springs and training at the Olympic Training Center, or at a facility in Colorado Springs approved by the Olympic governing board to be considered in-state students for the purposes of assessing tuition and generating FTE reimbursable credits at any state-supported institution of higher education. Report student as in-state in SURDS files.

(6) Chinese and Russian students in Graduate Public Policy Programs. C.R.S. 23-7-107 allows students from The Commonwealth of Independent States (Russia) and the People's Republic of China in graduate public policy programs to be allowed to receive in-state tuition. However, these students may not be counted as resident students for any purpose other than tuition classification. Report student as out-of-state in SURDS files.

(7) WICHE Regional Graduate Program. C.R.S. 23-1-108(10) allows postgraduate or professional students participating in this program to be claimed by Colorado institutions as in-state students for the purposes of assessing tuition, enrollment reporting, and budgetary reporting. Report student as in-state in SURDS files.

(8) WICHE Undergraduate Exchange Program (WUE). Students participating in the WUE program are assessed 150% of the in-state tuition rate of the Colorado institution. The enrollment in the WICHE undergraduate program is not reportable for state general fund. Report student as out-of-state in SURDS files.

(9) Colorado Educational Exchange Program. C.R.S. 23 3.3-601 allows students to be reported as in-state students for the purposes of assessing tuition, enrollment reporting, and budgetary reporting. The institution must be approved by DHE to participate in the Colorado Educational Exchange Program. No student may be a recipient or participant for more than one year. Report student as in-state in SURDS files.

(A)No verification of lawful presence. Title 24-76.5-101-103; In-state resident charged out-of-state tuition based on no verification of lawful presence

(B) Economic Development. HB07-1256 Grants in-state status to employees and employee's children (NOT spouses) if employee moved to Colorado as the result of the employer's moving "all or a portion of its operations to Colorado as a result of receiving an incentive from the Colorado Office of Economic Development or an incentive from a local government economic incentive program. Effective August 8, 2007

(C) Faculty Dependent. HB07-1256 Grants in-state tuition to the child of a new faculty member (but NOT to the faculty member or spouse) at "a state-supported institution of higher education." Effective August 8, 2007

(D) Honorably Discharged Veterans. H.B. 09-1039; Beginning with the fall semester of FY 2009-10, this legislation requires that state institutions of higher education charge resident tuition rates to honorably discharged veterans. State institutions of higher education may also extend the resident rate to spouses and dependents of veterans.

(E) COF Affidavit. Beginning in Fall 2013, this code is for identifying students completing a COF Affidavit for the enrollment period. Report student as in-state tuition classification in SURDS files.

(F) Veterans Choice/Isakson and Roe Act benefit recipient. Veterans Choice Act Section 702; beginning in Fall 2015, this federal legislation requires that state institutions of higher education charge resident tuition rates to veterans or their dependents, if applicable, who are receiving benefits under the Post 9/11 GI Bill or Montgomery GI Bill and meet the criteria spelled out in the Veteran's Choice Act. Previously, under Veterans Choice Act, covered veterans had to enroll within 3 years of discharge to be eligible, that limitation was removed in 2020 with Isakson and Roe Act

(G) Persons Moving to Colorado for Employment. C.R.S. 23-7-111 grants in-state tuition classification to students whose parent or guardian moved to Colorado for the purpose of accepting a job in the state during the child’s senior year of high school if: 1) the child moved with the parent that accepted the job and 2) the child graduated from a Colorado high school. Notably students classified as in-state for tuition classification purposes per this section are not eligible for COF or state financial aid. Additional details can be found here. 

        HB 21-1330 (C.R.S. 23-7-111(4)) modifiedto adda new provision that a qualified person who is         1) moving to the state for thepurpose of accepting a job with an employer that will pay their         tuition and 2)demonstrates intent to establish permanent domicile in Colorado may be         considered a resident for tuition purposes only. They cannot receive COF or state funded         financial aid.

(H) Unaccompanied Homeless Youth. C.R.S. 23-7-103.5 allows a person under the age of 22 who meets the definition of “homeless” as outlined in 23-7-103.5 and in CCHE tuition classification guidelines to be classified as in-state for tuition classification purposes.

(I) American Indian Residency SB 21-029 (C.R.S. 23-7-112)–Beginning in AY 21-22, grants resident tuition to American Indian students who are registered members of a federally recognized American Indian tribe with historic ties to Colorado (as designated by the Colorado Commission of Indian Affairs). They may be counted as residents for the 23-1-113.5 resident admissions report and are eligible for COF/state funded financial aid. Fort Lewis is exempt from these requirements. 

(J) Refugee or Special Immigrant  C.R.S. 23-7-103 (2)(o)(II) grants in-state classification to students who settle in Colorado upon being admitted to the United States as refugees pursuant to 8 U.S.C. sec. 1157, or as special immigrants pursuant to Pub.L. 110-181, sec. 1244, as amended; Pub.L. 109-163,sec. 1059, as amended; or Pub.L. 111-8, Division F, Title VI, sec. 602, as amended .