FTE Data Collection

Instructions for Completing the Fiscal Year Final Student Enrollment Report

The Fiscal Year Final Student Enrollment Report (FTE Report) is due to the Department of Higher Education on July 15th and will be submitted through online submission.    These instructions describe the information to be provided in each template within the FTE Report. CCHE policy mandates the collection of aggregated data including headcount, credit hours and student full-time equivalent (FTE) enrollment for any given fiscal year. The policy can be found here; the guidelines can be found here; and the FTE Fact Sheet describing the use of this data can be found here

Any questions regarding these instructions, or the various forms, should be directed to Tonya Covarrubias at Tonya.Covarrubias@dhe.state.co.us.  Technical questions regarding the online form and submission should be directed to Maggie Yang at Maggie.Yang@dhe.state.co.us.  Institutions will enter the headcount and credit hours into each template.  FTE and totals will be calculated from the data provided. 

Table 1 Summary:

  • The columns under “Resident Instruction” include the same classifications of students reported on prior years’ FTE Reports.  That is, all credit hours generated in courses that meet the student full time equivalent (FTE) guidelines, separated into two subgroups – students who are classified as in-state and those who are classified as out-of-state for reporting purposes under Colorado Law  (C.R.S. 23-7-101, et. seq.).
  • The column labeled “All Other Instruction (Not Claimable for State Support)” includes all FTE students not reported in the columns under “Resident Instruction” except for Continuing Education Unit enrollments.
  • Note: Adams State University and Colorado Mesa University will also complete a separate summary table for programs under their respective two year role and missions.

Tables 2-a, 2-b, 2-c, 2-h and 2-i:

  • Four-year institutions will complete Table 2-a, 2-c, and 2-i.
  • Two-year institutions will complete Table 2-a, 2-b, 2-h and 2-i.  Complete a separate form for each location in a service area.  Replicate as many forms for Table 2-b as needed.  Summarize enrollment in all courses delivered at high schools in a service area in Table 2-h.

Table 3-a, Off-Campus State-Funded Programs:

  • The four-year institutions will complete this table.
  • The FTE reported in this table are Commission approved off-campus state-funded programs that are eligible for funding through the College Opportunity Fund Stipend program.  These programs provide access to high priority programs beyond a four-year institution’s geographical campus.  Institutions may claim no more FTE for each off-campus state-funded program than the maximum number approved by the Commission.

Table 4, Basic Skills:

  • Include only headcount and hours generated by students who are enrolled at your institution.  Do not include students who enroll at other institutions under inter-institutional agreements.
  • Institutions with a two-year role and mission and area vocational schools may claim state FTE for credits generated in remedial/SAI courses.  Community colleges may claim state FTE for academic skills and vestibule laboratory courses.
  • To calculate FTE generated in vestibule labs, divide the number of credit hours by a factor of 1.33.  This factor has been applied to vestibule lab instruction since 1985.

Table 5, High School Student Concurrent Enrollment:

  • Summer term enrollment is not included under the provisions of the Postsecondary Enrollment Options Act.  Therefore, no Fast Track or PSEO summer enrollments may be claimed for state support. 
  • HB11-1319 created a new concurrent enrollment program, a subset of which is the ASCENT program.  Institutions should refer to Article 35 of Title 22 for more information on these programs. 
  • Home school students are ineligible to participate in theseprograms.Any home school student should be reported as special, non-degree seeking in the appropriate age category.
  • All other high school concurrent students are reported as special, non-degree seeking in the appropriate age category.

Table 6, Vocational Degree & Certificate Program Enrollment

  • To be completed by the community colleges, Colorado Mesa University and the area vocational schools only.
  • Enter headcount for the total year vocational enrollment only.
  • Enter credit hours for each term.  The form will generate total year credit hours and FTE.
  • The conversion for contact hours to credit hours for vocational enrollment is 1.5.

Table 7, Exemptions Approved by Commission for the Fiscal Year

  • Report each approved exemption on a separate line and identify by program name and location.  Provide full year data only.

Table 8, Enrollments of Military Personnel

  • Provide full year data only.
  • For more detail, please refer to FTE Guideline (p3-p4)
    TuitionClassficationDetail (FTE Guidlines) SURDS FTE (Table 8)
    * On-Base instruction is not COF eligible.
    Graduate and out-of-state credit hours may be counted in FTE total.

    On-Base ( C.R.S. 23-18-202 (5)(d)(I)(F) )

    U.S. Armed Forces and Their Dependents US Military
    Canadian Military Personnel and Their Dependents Canadian Military
    Honorably Discharged Veterans &
    Veterans Choice Act Benefit Recipient
    Honorably Discharged Veteran (HB09-1039)

Table 9, Two-Year Role Degree Level Summary

  • Only applies to Adams State University and Colorado Mesa University

The following enrollments are eligible under HB09-1272 and should be reported in Table 9:

  • Only credit hours generated by resident, in-state students
  • Credit hours generated by students enrolled in AA, AS, AGS, or AAS degree course and programs
  • Credit hours generated by nondegree-seeking students who are included as part of the community college role and mission for purposes of application to the Department of Higher Education Credit hours generated by students enrolled in development courses (remedial and/or Basic Skills courses).  These credit hours should be reported regardless of the degree intent of the student

The following enrollments are specifically excluded in HB09-1272 and not eligible for funding:

  • Students who are admitted to a college on a competitive basis and are not enrolled in certificate, AA, AS, AGS, or AAS developmental or vocational courses
  • Students who are admitted pursuant to the Colorado Commission on Higher Education’s undergraduate admissions standard index for a college or within the Colorado Commission on Higher Education’s admissions window for a college and are not enrolled in certificate, AA, AS, AGS, or AAS developmental or vocational courses
  • Students who are enrolled in classes that are not supported by state General Fund moneys

Table 10, International Students

  • C.R.S. § 23-1-113.5 (4) (a) requires a certain proportion of resident and nonresident incoming freshman, excluding foreign students. Table 10 breaks our foreign students thus providing an accurate number of domestic and foreign students and ensuring statutory compliance.

 

 

Glossary for Table 2-c

Doctoral. Students enrolled in a graduate level program with the intent to achieve a doctoral degree as a terminal award for the program enrollment. The student may be at any point in pursuing this degree objective and achieved graduate credits do not affect the determination of this variable.

First-Professional. Students enrolled in a professional school or program that requires at least two academic years of college work for entrance and a total of at least six years for a degree.

Master’s. Students enrolled in a graduate level program with the intent to achieve a master’s degree as a terminal award for the program enrollment.

Non-Degree-Seeking Graduate Students with a Bachelor’s Degree. Students who have previously earned a baccalaureate degree and are enrolled in graduate courses, but who are not recognized by the institution as pursuing a degree or other formal award. Students pursuing post-baccalaureate teaching licensure exclusively and classified by the institution as graduate students should be reported as non-degree seeking.

Specialist. Students enrolled in a graduate level program with the intent to achieve a specialist degree as a terminal award for the program enrollment.

Certificate with a Masters. An award that requires completion of an organized program beyond the master's degree, but does not meet the requirements of academic degrees at the doctor's level.

Post-baccalaureate Certificate. An award that requires completion of an organized program of study beyond the bachelor's. It is designed for persons who have completed a baccalaureate degree, but does not meet the requirements of a master's degree. NOTE: Even though Teacher Preparation certificate programs may require a bachelor's degree for admission, they are considered subbacalaureate undergraduate programs, and students in these programs are undergraduate students.